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Madison, WI
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27th Conference on Severe Local Storms

3-7 November 2014, The Madison Concourse Hotel, Madison, WI

Madison, WISPONSORSHIP/ORGANIZERS

The 27th Conference on Severe Local Storms is sponsored by the American Meteorological Society and organized by the AMS Committee on Severe Local Storms. The conference will be held 3-7 November 2014 at the Madison Concourse Hotel in Madison, WI.

SPONSORS
Interested Sponsors may contact Jen Ives at jives@ametsoc.org or (617) 226-3974

IMPORTANT DATES

Abstract Submission Deadline: 11 July, 2014
Acceptance E-Mails Out, Program is Posted: Early August, 2014
Registration & Hotel Reservations Open: Early August, 2014
Pre-Registration Deadline: September 9, 2014
Hotel Reservation Deadline: September 9, 2014
No Registration Refunds After: October 17, 2014
Extended Abstract Deadline: December 7, 2014

ACCOMMODATIONS

Hotel InteriorAll conference sessions, coffee breaks, poster sessions, and icebreaker reception will take place at:

Madison Concourse Hotel
One West Dayton Street
Madison, WI 53703


While the AMS has secured a special rate for 27SLS, attendees are responsible for making their own hotel  arrangements. The rate is $115 single/$125 double for non-government employees and $94 single/$104 double (per diem) for government employees. 

Individuals can make reservations in two ways:

Online:
Non-Government Employees:
https://bookings.ihotelier.com/
bookings.jsp?groupID=1224891&hotelID=6388


Government Employees ONLY (ID will be needed at check-in):
https://bookings.ihotelier.com/bookings.jsp?groupID=1225774&hotelID=6388

By phone:
Please call the hotel directly at 1-800-356-8293 to make reservations. Please identify yourself as part of the 27th conference on Severe Local Storms (non-government employee) or Federal AMS Severe Local Storms (government employee).

Reservation Cut-off Date
The reservation cut-off date is midnight C.S.T. on September 9, 2014. Any individual reservations or rooming list received after the cut-off date will be accepted on a space and rate available basis.

Guest Room Cancelation

All reservations cancelled after 4:00 p.m. C.S.T. 24 hours prior to arrival and all “no shows” will be charged one night room and tax.

Internet Accessibility

Complimentary wireless internet service in all guestrooms and meeting space
Thank you in advance for booking your sleeping room at the meeting host hotel. In doing so, you’re helping AMS maintain a strong pick-up history for future hotel contract negotiations, helping to keep registration rates as low as possible.

REGISTRATION

All attendees, including presenters, must register to attend the conference. Registration may be completed in the following ways:

  • On-line
  • Fax-in form
  • On-site at the AMS Registration Desk, located in the Madison Ballroom Foyer, 2nd Floor of the Madison Concourse Hotel.

Registration rates are as follows:

   

FULL-WEEK PACKAGE

The full-week package includes admission to all conference sessions, AM and PM coffee breaks,lunches each day, and two poster viewing sessions.

ONE-DAY PACKAGE

The one-day package includes admission to all conference sessions, AM and PM coffee breaks, and lunch for one day.

   

Early Registration

Registration

Late Registration

Early Registration

Registration

Late Registration

 

ATTENDEE TYPE

 

Through 9 September

10 September - 2 November

Onsite

Through 9 September

10 September - 2 November

Onsite

AMS Full Member;
Program/Session Chair 

 

$480

$520

$540

$270

$310

$330

Non-member Speaker, Poster Presenter; AMS Associate Member; Cosponsoring Society Member

 

$525

$565

$585

$270

$310

$330

Non-Member

 

$575

$615

$635

$270

$310

$330

Retired Member

 

$190

$230

$250

$90

$130

$150

AMS Student Member

 

$165

$205

$225

$60

$100

$120

Student Non-Member

 

$195

$235

$255

$90

$130

$150

 

SPECIAL EVENTS

In addition to the technical oral and poster sessions that will take place during 27SLS, there are several special events planned.  All are included with your paid registration unless noted.

Coffee Breaks
Each morning, coffee, tea, and light snacks will be provided:

Day

Time

Location

Monday

10:00-10:30am

2nd Floor Foyer

Tuesday

10:30-11:00am

Capital Ballroom AB

Wednesday

10:30-11:00am

Capital Ballroom AB

Thursday

10:30-11:00am

Capital Ballroom AB

Friday

10:30-11:00am

2nd Floor Foyer


Boxed Lunch

On Monday at 12:00pm, boxed lunches will be available in the Madison Ballroom. The lunch is sponsored by UW-Madison SSEC/CIMSS.

Icebreaker Reception

On Monday from 6:00-9:00pm, an icebreaker reception with cash bar and light appetizers will take place.

Storm Video Night

On Tuesday from 8:00-10:00, we will showcase storm photos and videos. Participants who are interested in contributing their images or video should contact Robin Tanamachi (robin.tanamachi@noaa.gov) or Dan Dawson (ddawson@ou.edu).

POSTERS

All posters will be located in Capital Ballroom AB, located on the 2nd Floor of the Madison Concourse Hotel.  


Session #

Set Up After:

Poster Viewing Time

Tear Down By:*

1, 2, 3

Monday at 12:00pm

Monday 3:00-4:30pm

Tuesday at 5:45pm

4, 5, 6

Monday at 12:00pm

Tuesday 3:00-4:15pm

Tuesday at 5:45pm

7, 8, 9

Wednesday at 12:00pm

Wednesday 3:00-4:30pm

Thursday at 5:45pm

10, 11, 12

Wednesday at 12:00pm

Thursday 3:00-4:15 pm

Thursday at 5:45pm

*AMS is not responsible for any posters left up past the designated tear down time.

DIRECTIONS

The Madison Concourse Hotel is conveniently located near State Street, the State Capitol, University of Wisconsin campus, Monona Terrace Convention Center, Alliant Energy Center and just 5 miles from Dane County Regional Airport, offering several non-stop flights into Madison, Wisconsin.

Parking
The hotel offers an indoor parking garage. The current rate is $10 per night. Additional parking is available across the street at the State Street Capitol ramp (214 N. Carroll Street).

Complimentary Airport Shuttle
A complimentary airport shuttle is available to and from Dane County Regional Airport to all hotel guests. Please use the courtesy phone in the baggage claim area to let the Madison Concourse Hotel know that you have your luggage and are ready to be picked up. The shuttle pick-up area is located outside baggage claim, Door 5. Please make a reservation at the Hotel Front Desk for your return trip to the airport. The airport is 5 miles from the hotel.           

LOCAL AREA

For information about local attractions, events, and restaurants in Madison, please visit the Madison CVB’s website at www.visitmadison.com or download the CBV’s mobile app (LINK TO PDF).

Map of Downtown Madison: http://www.visitmadison.com/includes/content/docs/MEDIA/Madison-Downtown-Map-2011.pdf

Madison Restaurant Listing:
http://www.visitmadison.com/includes/content/docs/media/central-restaurants_summer-14.pdf

SPECIAL NEEDS

It is our sincere desire to comply fully with both the letter and the spirit of the Americans with Disabilities Act of 1990 (ADA). Attendees with special needs should call the AMS Meetings Dept. at (617) 227-2426 x228, 4–6 weeks prior to the meeting to request special arrangements.  Special housing needs should be requested when making hotel reservations.

Student Opportunities

Awards for Best Poster and Oral Presentations:

Award certificates and cash prizes will be given for the best three student oral and the best three student poster presentations at the conference. In each of these two categories, the first-place winner will receive $200; second-place winner will receive $100; third-place winner will receive $50. To be eligible, the presentation must primarily focus on research completed while the presenter was a student.

Funding Assistance for Students:

Funding is available for students to attend the AMS 27th Severe Local Storms Conference.

1) 27th Severe Conference Organizers Travel Awards:

The Severe Local Storms Committee is offering a $200 travel award for up to two student AMS members presenting at the conference. The award is to be used for travel expenses to and from the conference and lodging in Madison, WI. Funding is available to both graduate and undergraduate students, but is limited to one award per educational institution. Furthermore, the awardee may not receive any concurrent travel support from the AMS (e.g., an AMS travel grant). The selected students will be required to pay for any travel up-front, and be reimbursed by AMS (Jennifer Ives, jives@ametsoc.org) with the proper receipts after the conference.

To apply, students should prepare a short written statement (no more than one page) declaring their financial need and circumstance, relevance of their research to the conference, their background, and their plans for a career in meteorology. Applicants should also provide a copy of their abstract for the meeting. Applications should be sent in pdf format via email to both conference Co-Chairs: Dr. Curtis Alexander ( Curtis.Alexander@noaa.gov) and Dr. Karen Kosiba (kakosiba@cswr.org) and to the AMS Severe Local Storms STAC chairperson Dan Miller ( Dan.j.miller@noaa.gov). Applications will be accepted through 15 August 2014 and all applicant will be notified of their application status on or before 31 August 2014. Any questions or inquiries from interested applicants should be directed to the conference Co-Chairs.

2) AMS Student Travel Grants:

See http://www.ametsoc.org/amsstudentinfo/stg_info.html for air/hotel/registration fee awards for student AMS members not presenting at the conference, applications are due 15 August 2014, with notification before the end of September 2014.

3) AMS Student Assistant Program:

Volunteer students are needed for registration and audio/visual support during the conference. Student volunteers are required to be in attendance the entire conference, and be available to work 1/2 each day from Sunday through Friday. The students will work either the first or second shift (i.e., morning or afternoon). For volunteering, the student will get their registration fee waived and $25.00 per day for food allowance. This program is a first come, first served basis. A limited number of students will be needed for the conference. Those students interested should please contact Ms. Jennifer Ives, (jives@ametsoc.org) for details.

 

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