AMERICAN METEOROLOGICAL SOCIETY

Meeting of the Council

3–4 October 2001

Boston, MA

Minutes

President Serafin called the Council to order at 8:00 a.m. on 3 October.

Present: President Serafin, President-Elect Rosen, Past-Presidents Kimpel and Frederick; Councilors Emanuel, Leetmaa, Uccellini, Wood, Atlas, Fein, Glackin, Lyons, Schlatter, Carr, Fine (by phone), Geller, Stephens, and Thompson; Commissioners Avery, Ban, Colman, and Rasmusson; Executive Director McPherson; Recorders Seitter and Annese.

1. Agenda and opening remarks

After the roll call, President Serafin pointed out that the Society is in a time of rapid evolution in terms of both technology and physical facilities as the Society grows in the breadth of its activities. He pointed out that this poses many challenges to the Council to make wise decisions during this evolution, some of which are being faced at this meeting. He then reviewed the planned agenda for the meeting. The minutes of previous meetings had been approved by e-mail ballot, so no additional action was required.

President Serafin led the Council in a moment of silence out of respect for those who died in the terrorist attacks on 11 September.

2. Five-year Financial Plan

Executive Director McPherson briefed the Council on the new Five-Year Financial Plan that had been developed by the Executive Committee and staff over the past year, with direct input by the Investments and Development committees as well. When McPherson completed the briefing on the overall philosophy and assumptions used to create the plan and on the specific Council decisions required for its implementation, President Serafin led the discussion on the budget summaries presented in the plan out to 2005. There was an extended discussion on a number of the assumptions used to formulate the plan, the impact on the out-year budgets if those assumptions were off the mark, the way in which the new funding approach for special initiatives would be handled given the recent volatility of the equity portion of the reserve fund portfolio, and the need to restore the reserve fund to its previous buying power as quickly as possible after the completion of the Headquarters renovation and restoration activities. The Council came to consensus that the approaches laid out in the plan were sound, addressed these issues, and should be implemented.

The Council voted unanimously to approve the following: 1) that base support for the K–13 Education Program, Atmospheric Policy Program, and Public Information Program, enhanced support for the local chapters, and eventually history activities, currently supported through Special Initiative funding, be supported instead by funds transferred from the budgets of services, publications, and meetings; 2) that the method of funding special initiatives be changed and that the funds for this purpose be set at an annual allocation of 4.25% of the investable portion of the unrestricted net assets, with 1.5% of this being used to fund the Development Program and the remaining 2.75% be used for worthy special initiatives identified by the Council and Executive Committee; 3) that the transition between the current special initiative funding strategy and this new method be carried out over the next several years in a form close to that outlined in the Five-Year Plan; and 4) that the executive director be directed to prepare the annual budget with a contingency of 1.5% in the services and publications budgets, and a 3% contingency in the meetings budget, to be phased in with the goal of full implementation by 2005.

3. Budget for 2002

Executive Director McPherson briefed the Council on the 2002 Budget, which had been prepared under the guidelines of the Five-Year Plan. There was an extensive discussion on a number of points, especially on activities to build new membership in the Society. The Council then voted unanimously to approve the 2002 budget.

President Serafin thanked the Council for the comprehensive and thoughtful discussion on both the Five-Year Plan and 2002 Budget, and said he felt the decisions made would be seen as important ones in the coming years.

4. Free access to journals online after some period

Deputy Executive Director Seitter led a discussion on a proposal originating with the Publications Commission to make the AMS journals online freely accessible after some delay following publication. The Council reached a consensus that the concept was a good one and agreed with the Publications Commission that the delay after publication should initially be five years. There was agreement that the transition plan outlined in the proposal that decreased the fee for the legacy data collection over the next four years was the correct strategy, but many felt this plan should be discussed with some librarians to see if it was the optimal approach. The Council voted unanimously to approve the plan with the provision that the transition to free access after five years be reached more quickly than proposed if discussions with librarians indicated that it could be.

The Council recessed to obtain lunch at 12:05 p.m. and reconvened over lunch at 12:15 p.m.

[Past-President Frederick left the meeting at this time, and Councilor Fine ended her connection by phone.]

5. Research Channel

Councilor Lyons gave a presentation on the Research Channel, which is delivered over some satellite and cable television services and provides an opportunity for AMS to prepare and disseminate programs. The Council found the opportunity appealing but had concerns about the costs associated with moving forward unless external funding could be secured. The Council asked that the staff look into such funding avenues and report back to the Council.

6. AOC Awards

Past-President Kimpel, chair of the Awards Oversight Committee, reported on the award recommendations that had passed through the AOC and Executive Committee. The Council voted to approve the following awards: Abbe, Kenneth C. Crawford; Brooks, Eugene M. Rasmusson; Corporate, Blue Hill Observatory; Special: Todd S. Glickman and the Editorial Board of the Glossary of Meteorology (2nd Edition).

In discussion, it was agreed that while the Council did not need the full nomination package provided to the Awards Oversight Committee, a concise paragraph or two on each award nomination for these and other awards should be included in the Council agenda packet for review prior to the meeting.

7. Atmospheric Research Awards

The Council voted to approve the award nominations of the Atmospheric Research Awards Committee, which were endorsed by the AOC and Executive Committee: Rossby, V. Ramanathan; Meisinger, Bjorn Stevens; and Houghton, Brian Soden.

8. Oceanic Research Awards

The Council voted to approve the award nominations of the Oceanic Research Awards Committee, which were endorsed by the AOC and Executive Committee: Sverdrup Gold Medal, Michael L. Banner; Stommel, Nelson Hogg; and Suomi, Lee-Lueng Fu.

9. Anderson Award

The Council voted to approve the award nomination from the Education and Human Resources Commission, which was endorsed by the AOC and Executive Committee, that the Anderson Award be presented to John Snow.

10. Awards from the Professional Affairs Commission

The Council voted to approve the award nominations from the Professional Affairs Commission, which were endorsed by the AOC and Executive Committee: Outstanding Contribution to the Advance of Applied Meteorology or Climatology, Alfred Blackadar; and Outstanding Service by a Broadcast Meteorologist, Vincent Condella.

11. Undergraduate Award

It was mentioned that the Committee of Undergraduate Judges recommended Jefferson Wood for the Macelwane Award, which they had approved by email ballot.

12. Local Chapter Awards

On the recommendation of the Local Chapter Affairs Committee, endorsed by the AOC and Executive Committee, the Council voted to award the Houston Chapter the Local Chapter of the Year Award and the Lyndon State College Chapter the Local Student Chapter of the Year Award, respectively. The Council asked that the Local Chapter Affairs Committee discuss possible changes in the procedures with respect to multiple awards to the same chapter.

13. Teaching Excellence Award

On the recommendation of the Education and Human Resources Commission, which was endorsed by the AOC and Executive Committee, the Council voted to establish a new Teaching Excellence Award and voted to make the first recipient of this award Lance F. Bosart.

14. Award Plaques

Director of Executive Programs Annese provided examples of plaques that could be provided to award winners instead of the current certificates. The consensus among the Council was that certificates were preferable.

15. Statements

Councilor Glackin led the discussion on the Probabilistic Forecasting Statement. There were a number of suggestions for changes. The Council then authorized posting the draft statement for public comment after Councilor Glackin modifies the draft based on the suggestions provided by the Council. It was suggested that the next edition of the AMS Newsletter announce that the Statement is posted for comment.

Deputy Executive Director Seitter led a discussion on the revised Copyright Policy, which had been reviewed favorably by the Publications Commission, Executive Committee, and legal counsel. A potential inconsistency was noted, and Seitter was directed to work with legal counsel to remove it. The Council voted to approve the new policy.

Planning Commissioner Rasmusson led a discussion on the background leading to the current draft statement on global change. Additional discussion on this statement was suspended.

The Council recessed at 3:00 p.m. to allow attendance of the Victor Starr Memorial Lecture at MIT. The Council reconvened at 5:30 p.m. for a tour of the completed Carriage House renovation. The Council suspended action at 6:00 p.m., and reconvened at 8:00 a.m. on 4 October. Those in attendance were the same as at the end of the previous day with the exception of Past-President Frederick who was now present and Councilor Atlas who was absent.

16. Statements (cont.)

Discussion of the global change statement was continued. There was some discussion of trying to do a statement that was more nearly an update of the 1990 AMS statement rather than the one under consideration, which had a focus on areas of research imperatives. Councilor Fein agreed to work with Commissioner Rasmusson on such a draft. It was agreed that regardless of the final draft, a one-page summary suitable for broad public dissemination should result from the writing process and be included in the draft that is posted for public discussion prior to approval by the Council.

President Serafin reported that the statement on mesoscale research would be allowed to drop from the list of active statements at the end of this year.

Councilor Lyons provided a brief update on progress toward a new statement on air quality prediction, which the Council agreed should be aimed at providing an assessment of the state of the science for the public.

President Serafin said that Maurice Blackmon is working with him to prepare a draft statement on supercomputing resources that should be ready for Council review in January.

Councilor Emanuel reported on his efforts with Joe Friday to prepare a statement on free and open exchange of data. He hopes to have a draft ready for Council review by January.

Councilor Lyons said progress was being made on a statement, aimed at the public, on lightning safety, and a draft should be ready by January.

The Council agreed that a statement on weather and aviation safety might be appropriate as a new statement and asked STAC Commissioner Colman to have the STAC Committee on Aviation, Range, and Aerospace Meteorology look into it. Councilor Schlatter agreed to serve as Council facilitator for the statement.

Although a statement on lightning safety is being prepared, it was noted that recent concerns over lightning protection equipment standards make a statement on such standard desirable. It was requested that the STAC Committee on Atmospheric Electricity consider drafting a statement aimed primarily at the construction industry on this topic. Councilor Lyons agreed to be the Council facilitator on this statement.

There was some consensus among the Council that statements should either be one page in length or that the Council should review a draft one-page summary of any new statement prior to the writing of a longer statement.

17. Honorary Member

On the recommendation of the Executive Committee, the Council voted to approve Frederick Sanders as an Honorary Member of the Society.

18. Fellows

Past-President Frederick, chair of the Fellows Committee, presented the list of 21 individuals recommended for nomination to the grade of AMS Fellow. After some discussion on balance and representation in the list, the Council voted to approve the following members to the election of Fellow:

Roger C. Bales

Louis J. Boezi

Billie F. Boyd

Viswanathan N. Bringi

Vincent J. Cardone

John R. Christy

Kelvin K. Droegemeier

Gregory Forbes

Mary M. Glackin

John D. Horel

R. Jeffrey Keeler

 

Paola Malanotte-Rizzoli

R. Alan Plumb

James F. W. Purdom

Chester R. Ropelewski

Wayne R. Sand

Scott A. Sandgathe

Thomas W. Schlatter

Roderick A. Scofield

Hilding Sundqvist

Gabor Vali

The Council expressed its gratitude to Frederick and the Fellows Committee for the excellent job they did.

19. Fellows Committee

President-Elect Rosen informed the Council that he was preparing a slate of potential candidates for this committee. [Cecilia Girz, Paul Kocin, and Peter Stone subsequently accepted three-year terms on the committee ending January 2005.]

20. STAC Commission Report

At the request of Commissioner Colman, the Council voted to change the name of the Committee on Meteorology and Oceanography of the Coastal Zone to the Committee on Coastal Environment and accepted a revised terms of reference for the committee.

The Council voted to approve the award nominations from the STAC Commission, which were endorsed by the AOC and Executive Committee: Reichelderfer, William H. Little; Mitchell, Eugene Weber; Exceptional Prediction, Michael P. Foster; and Biometeorology, Timothy R. Oke.

Commissioner Colman thanked President-Elect Rosen for his efforts in making the transition of commissioner a smooth one. He then reported that plans were underway to have an all-day STAC Commission meeting on the Saturday prior to the annual meeting to allow more discussion of issues than has been possible at the traditional STAC luncheon meeting. Colman reviewed plans underway for the 2002 and 2003 meetings, including good interaction with STAC committees on the upcoming annual meetings. He said he was hoping to establish listservs and/or "chat rooms" that would allow broad participation of the community beyond just the STAC committees. Colman also reported on working with the AMS public information officer to establish a list of media resource individuals on various topics that would be both knowledgeable on the subject matter and also adept at providing interviews appropriate for the public. Finally, there was some discussion on the need for the STAC conference program committees to be aware of the financial aspects of meetings well enough to make decisions on programming that did not have adverse economic consequences.

[Councilor Atlas joined the meeting at this time.]

21. Publications Commission Report

Commissioner Klemp was not able to attend the meeting so the commission report was provided by Publications Director Heideman.

On the recommendation of Commissioner Klemp and with the endorsement of the Executive Committee, the Council approved the following appointments and reappointments of editors: JAS: K. N. Liou and Geoffrey Vallis (2 yr ext) for terms expiring ‘04; JCL: Francis Zweirs and Mojib Latif (2 yr ext) for terms expiring ‘04; JAOT: Kevin Leaman, Chief editor (2 yr ext) for terms expiring ‘04; MWR: Phil Smith, David Raymond, and John Gyakum (2 yr ext) for terms expiring ‘04; JPO: Roger Samelson (2 yr ext) for a term expiring ‘04 and a newly approved position for a 5th editor; JHYDRO: Dennis Lettenmaier, Chief editor (2 yr ext) for a term expiring ‘04; and Dara Entekhabi (1 yr ext) for a term expiring ‘03. The Council also approved the recommendation that an additional editor position be made available for JPO.

On the recommendation of Commissioner Klemp and with the endorsement of the Executive Committee, the Council approved the following Editors’ Awards: Journal of the Atmospheric Sciences: Christopher S. Bretherton; Journal of Applied Meteorology:Christopher J. Walcek; Monthly Weather Review: Thomas Hamill; Journal of Physical Oceanography: William K. Dewar; Journal of Atmospheric and Oceanic Technology: Norman Donaldson; Weather and Forecasting: Christopher W. Landsea; Journal of Climate: Adrian J. Matthews; Journal of Hydrometeorology: Matthias Steiner.

The Council noted that it is possible for the appearance of a conflict of interest to exist in a number of awards, but this is especially true for the Editors’ Awards. The Council asked that the AOC look into the issue of conflict of interest with respect to all awards and provide some guidelines.

A number of issues were discussed by the Council with respect to the journals. The dramatic improvement in the production time, which was at about 170 days for the October issues and still progressing toward the 150-day goal, was noted with pleasure. Some on the Council noted the continuing difficulty in getting the operational community to submit to WAF. Others noted that some of the journal reports indicated a very long time to the first review. It was pointed out that many issues can make the time to final decision long, but the Commission had established procedures intended to ensure that the time to the first review decision was not unreasonable. While some journals had good statistics on this, others were much worse. The Council agreed that Commissioner Klemp should be asked to work with the Commission to address this issue more directly.

While not directly related to Publications Commission activities, Councilor Emanuel initiated a discussion on the need for the Bulletin to publish all reasonable letters to the editor, including those that might be critical of the Society. It was noted that there were no examples or expectation of this being an issue for the current editor of the Bulletin, but that the new Bulletin should be especially proactive in encouraging letters to the editor. The Council voted to approve the following resolution: "It is the sense of the Council that the Society should endeavor to publish reasonable correspondence from its members. The Society should encourage comments on the Society’s policies and activities."

In additional discussion on the AMS journals, it was noted that journal articles are continuing to get longer. A page charge structure that increased the charge for pages beyond some threshold was suggested as one approach to discourage overly long articles, but ultimately the Council asked that the Publications Commission study the issue further and make recommendations to the Council on possible action.

22. Education and Human Resources Commissioner

On the recommendation of the Executive Committee, the Council voted to reappoint Susan Avery as Commissioner of Education and Human Resources for a three-year term ending January 2005.

23. Charney Award

The Council voted to approve the nomination of the Atmospheric Research Awards Committee, which was endorsed by the AOC and Executive Committee, for the Charney Award recipient to be Roland A. Madden.

24. Education and Human Resources Commission Report

At the request of Commissioner Avery and with the endorsement of the Executive Committee, the Council voted to change the name of the Board on Meteorological and Oceanographic Education in Universities to the Board on Higher Education (BHE) and to change the name of the Board on School and Popular Meteorological and Oceanographic Education to the Board on Education and Public Outreach (BEPO). The Council also approved a revised terms of reference for the new BEPO.

On the recommendation of the Commissioner and the Executive Committee, the Council approved the following appointments and reappointments (with alternates in the event an appointee declines to serve):

Committee of Judges for Undergraduate Awards: John Clark, Chair ‘02, Donna Tucker appointed for a four-year term expiring ‘06;

Board on Higher Education: Mohan Ramamurthy (3 yr ext) term expiring ‘05 & chair ‘02 & ‘03; Kenneth Carey (3 yr ext) term expiring ‘05; Dan Cayan, appointed to a three-year term expiring ‘05; Waltraud Brinkman, appointed to a three-year term expiring ‘05;

Board on Women and Minorities: John Cortinas, appointed to a three-year term expiring ‘05 and to chair in ‘02 & ‘03; Alternate chair: Julie Winkler; Kathryn Ginger (3 yr ext) term expiring ‘05; Henry Robinson (3 yr ext) term expiring ‘05; Benjamin Watkins (3 yr ext) term expiring ‘05;

Board on Education and Public Outreach: Mark Reynolds (3 yr ext) term expiring ‘05; Eve Gruntfest, appointed for a three-year term expiring ‘05; Wendy Schreiber-Abshire, appointed for a three-year term expiring ‘05.

In her concluding remarks, Avery noted that the Commission was working toward having the biennial heads and chairs meeting as a joint meeting with AGU, who have also been holding a heads and chairs meeting recently.

[Commissioner Avery and Councilor Atlas left the meeting at this time.]

25. Professional Affairs Commission Report

Commissioner Ban reported on a wide breadth of activities within the boards of this commission. He said the recent creation of a full-time private sector coordinator within the staff has been a significant help to the Private Sector Board. This board and the Board on Operational Government Meteorologists were very active in planning special activities for the upcoming annual meeting, including exhibits, a town hall meeting, and cosponsorship of sessions in the scientific symposia. Ban reported that the number of CCM and Broadcast Seal applications were up this year. The Board on Continuing Education continues to work toward improving the quality of the short courses offered by the Society in conjunction with its meetings. Ban hoped that a full-time staff person could be added to the Headquarters’ staff to help oversee and coordinate the continuing education activities.

Given the increased number of Seal applications, the Broadcast Board has had trouble completing the reviews in a timely manner. At the recommendation of Commissioner Ban, the Council voted to increase the size of the Broadcast Board from its current 9 members to 12 members and set the goal of three months from application to decision.

Commissioner Ban briefed the Council on the final report of the Ad Hoc Committee on Recertification. The committee did not recommend a formal recertification at this time but did suggest that voluntary continuing education activities be recorded by the Society and reported in the listing of CCM and Sealholders published annually.

On the recommendation of the Commissioner and the Executive Committee, the Council approved the following appointments and reappointments (with alternates in the event an appointee declines to serve):

Board of Certified Consulting Meteorologists: Ronald Keener, appointed for a three-year term expiring ‘05; Mitchell Baer, appointed for a three-year term expiring ‘05; Joseph Schaefer, Chair ‘02;

Board for Operational Government Meteorologists: Keith Crosbie, appointed for a three-year term expiring ‘05; Dan Nietfeld (3 yr ext) expiring ‘05 & chair ‘02; Neil Stuart (3 yr ext) expiring ‘05;

Board on Continuing Education: Todd Glickman, appointed for a three-year term expiring ‘05; Brian Lamarre, appointed for a three-year term expiring ‘05; Greg Byrd, Chair ‘02;

Board of Broadcast Meteorology: Claire Martin, Mike Davis, Eric Salna, and Robin Reed appointed for three-year terms expiring ‘05; Jim Jaggers confirmed as chair ‘02;

Board of Private Sector Meteorology: Fred Lewis and Jim Block, appointed for a three-year term expiring ‘05; Jimmie Smith, three-year term extension and confirmed as chair ‘02.

[Past-President Frederick left the meeting during the prior agenda item discussion.]

26. Approval of members from Admissions Committee report

The Council voted to approve the lists of Members and Members with Student Privileges forwarded to the Council by the Admissions Committee from its 13 September meeting.

27. Planning Commission Report

Commissioner Rasmusson reported that the Commission viewed the Ten-Year Vision Report as a roadmap and that it was monitoring the recommendations from the report and providing oversight on them. In addition, the commission has been looking at certification in a broader sense than the certification currently offered to individuals through the CCM and Seal process, and it is also looking at ways the Society can reach out to the biological sciences where interaction is appropriate.

28. Fifth Councilor

President Serafin reported that the Executive Committee had discussed the role of the fifth Councilor in providing balance on the Council and decided to recommend to the Council that a selection not be made until after the election results are known. There was consensus on this approach and no additional action was required.

29. Further recognition of Fellows

Director of Executive Programs Annese provided examples of plaques that could be provided to Fellows instead of the current certificates. As with the discussion on awards, the consensus was that certificates should be retained. It was suggested that at the annual meeting banquet all Fellows present should be asked to stand after those inducted that year have been recognized, to provide a continuing level of recognition for Fellows.

30. Closing comments

President Serafin thanked everyone present for his/her efforts in working through a full agenda effectively.

The Council adjourned at 12:25 p.m.

The Council will next meet in Orlando on 13 January 2002.