When will I present?

Please refer to your acceptance email or the online program for your presentation/session date and time. Typically, each author has 15 minutes for his or her presentation. Approximately 11 minutes are set aside for the presentation followed by 3 minutes for questions and answers. This leaves one minute for speaker transition. 

Upload the required files: 

• All presenters will need to upload their presentations in advance in Presenter's Corner by 21 July. In-person presentation files can also be uploaded onsite prior to the scheduled session start time. 
  • A representative from Confex, will be there to help with uploading presentations. 
  • Speakers presenting virtually will present via screen share during the scheduled live session. 
• All Presenters are able to upload supporting files if they wish to do so.

How Will I Present?

• You will presenter your presentation that was previously uploaded at the podium within your session room.

What Will I Present?

• Your presentation file should be in PDF or PPT format. You can upload it onto the AMS-supplied laptop in one of these ways:
  • Upload your presentation file before the meeting.
  • Bring your presentation to the meeting on a USB flash/pocket drive/CD-ROM.
• Presentation tips and tricks can be found here. 

Before

• Check the online program to confirm your presentation date and time

• Register at the Virtual Presenter Rate

• Upload your presentation files: All presenters will need to upload their presentations in advance in Presenter's Corner by 21 July. 

  • Speakers presenting virtually will also have the option to present via screen share during the scheduled live session.  

• All presenters are able to upload supporting files if they wish to do so.

During 

• Join the in-person session room via Zoom 20 minutes before the scheduled session start time

• Present by:

  • Sharing your slides via screen share during your scheduled presentation time

  • Sharing your pre-recorded presentation via screen share during your scheduled presentation time OR your pre-recorded presentation will be shared by the session chair(s) or student assistant

• Field questions asked by attendees in the Zoom chat feature and/or participate in discussion if time allows

After

• Look for an email notification that a question has been asked about your abstract via asynchronous chat feature in the online program. Be sure to respond to keep the discussion going!

• Watch your presentation recording in the online program (48 hours after your session ends)

  • By agreeing to present at an AMS Meeting, you are agreeing to have your presentation/session recorded and posted in the conference program for public viewing. Copyright of recorded presentations remains with the author(s). Permission to use figures, tables, and brief excerpts from presentations is granted provided that the source is acknowledged. Any use of material in presentations that is determined to be "fair use" under § 107 of the U.S. Copyright Act or that satisfies the conditions specified in § 108 of the U.S. Copyright Act (17 USC § 108, as revised by P.L. 94-553) does not require the permission. Republication, systematic reproduction, password sharing, posting in the electronic form on other servers, or other uses of this material, excepted by the above statement, requires written permission or a license from the author(s).

• Upload Optional Supplementary Information in Presenter's Corner:

  • Extended Abstract

  • PDF Presentation Slide File 

  • Supplementary URL

We encourage all presenters to submit supplementary information as your time to present at the meeting is limited. Posting this information online is an excellent opportunity to include more detailed information that may require more time for study than is available at the meeting. All supplementary information is available in the meeting online program within 24 hours of upload – so you can reference it before, during, and after the meeting

To Prepare for your Zoom Session: 

• Choose an uncluttered location inside that is quiet, and free from interruptions.

• Ensure you have a strong and secure Wi-Fi connection

• Ensure your Zoom application is up-to-date

• Use an AMS provided virtual background (if desired).

• Before joining the live session, close all unnecessary applications so all processing power can maximize the quality of your Zoom experience. 

• Turn off all sound notifications (on your computer/ cell phone/ tablet, etc.) to avoid any audio or visual disruptions.

• Pay attention to the lighting in the room. Too much light behind you will make you appear like a dark figure. Make sure you have a good source of light in front of you.

• Test your microphone and computer audio before the meeting. If you are using a headset with a built-in microphone, be sure to test this well in advance of the meeting. Be conscious of any external noise close to your microphone, such as your hair or rustling papers.

Resources:

• Introduction to Zoom

• Quick how-to videos

• Join a test meeting

• Training Slides for Presenters and Moderators

Virtual oral presenters who wish to present a pre-recorded presentation can do so via screen share during your scheduled presentation time OR your pre-recorded presentation will be shared by the session chair(s) or student assistant.

Please view this document for guidelines and additional resources for recording your presentation.