Hybrid Information for Attendees

If you plan on attending in-person, please be sure to visit our Health and Wellness page to prepare for your trip. All participants will be required to agree to the AMS Commitment to Care Policy and Waiver, before completing their registration. Any attendee who is not able to adhere to the in-person guidelines set forth in that Policy and Waiver should plan to participate in the robust virtual options we are offering during our fully hybrid meetings.

In the online program, there are many ways to customize your experience and participate in live sessions. Virtual attendees:

  • Can view abstracts and supplementary material for all presentations in the online program.
  • Can view recordings in the online program a few days after they take place.
  • Can ask questions and participate in discussion with all presentations through an asynchronous chat feature in the online program.
  • Can message other attendees through the messaging feature in the online program.

Joining Sessions

Attendees are able to join the in-person session room via Zoom through the links available in the online program.

Recordings

All oral sessions will be recorded. Recording will be available at the session level in the online program 72 hours after the session ends.

Visit our Health and Wellness page for more information on attending hybrid meeting.

Preparations

We recommend that you prepare by blocking off as much of your calendar as possible during the week of the 21-25 October 2024. Additionally, we recommend you login to the online program to familiarize yourself with navigation, build your agenda, and review the program and available  presentation materials and other content.

Zoom

To Prepare for your Zoom Session: 

  • Choose an uncluttered location inside that is quiet, and free from interruptions.

  • Ensure you have a strong and secure Wi-Fi connection

  • Ensure your Zoom application is up-to-date

  • Use an AMS provided virtual background (if desired).

  • Before joining the live session, close all unnecessary applications so all processing power can maximize the quality of your Zoom experience. 

  • Turn off all sound notifications (on your computer/ cell phone/ tablet, etc.) to avoid any audio or visual disruptions.

  • Pay attention to the lighting in the room. Too much light behind you will make you appear like a dark figure. Make sure you have a good source of light in front of you.

  • Test your microphone and computer audio before the meeting. If you are using a headset with a built-in microphone, be sure to test this well in advance of the meeting. Be conscious of any external noise close to your microphone, such as your hair or rustling papers.

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