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AMS Corporate Member Rate |
$25.00/sq. ft. |
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Non-Corporate Member Rate |
$28.00/sq. ft. |
Booth Space Fee:
A standard booth is 10' x 10' or 3.048m x 3.048m (or multiples thereof) and includes the following:
• 8ft. back drape, 3 ft. side drape
• Booth Identification Sign
• 4 Booth Staff Badges (Pre-registered/ 100 sq. ft. of space*)
• Listing in the Official Program Guide
• Listing with description on the AMS Website
• 1 Complimentary Conference Pass (2 passes offered for those booking over than 400 sq ft of exhibit space)
• 24 Hour Exhibit Hall Perimeter Security
*Exhibitors must register their exhibit staff for badges using the online application before checking in on site. There is a $50 charge for each exhibit staff badge registered on site by AMS staff. Any additional booth staff registration over the allotted amount noted (4 per 100 sq ft of reserved booth space) will be charged $50.
Booth staff badges are available on site at onsite registration desk/kiosk during the move-in period and during Exhibit Hall hours (See hours listed below). Exhibit management is available during move in and during conference hours. Please note, children under 16 years of age are not permitted in the exhibit area during move in and move out.
Exhibit Hours
Wed, 21 June 5:45–7:30 p.m. (Opening Reception/Cash Bar)
Thurs, 22 June 9:00 a.m.–5:30 p.m. (Conference Luncheon, 12:00 p.m.)
Fri, 23 June 9:00 a.m.–12:00 noon
All coffee breaks during the above times will be held in the Exhibit Hall.
| Move Out* + | |
| Fri, 23 June | Dismantle is NOT allowed before 12pm on 23 June. All materials must be removed from the Hotel by 4pm. |
+ Exhibitors dismantling/leaving early will incur a $500 penalty fee. (See section 3.E)
| Onsite Exhibit Check-In (All staff must be pre-registered) | |
| Wed, 21 June | 10:00 a.m.–6:00 p.m. (Installation must be complete by 4:00 p.m.) |
| Thurs, 22 June | 8:00:00 a.m.–5:00 p.m. |
| Fri, 23 June | 8::00 a.m.–12:00 p.m. (Move-out must be complete by 4:00 p.m.) |
Official Service Contractor: ALLIANCE
Service Kit (Sent by Alliance)
Visit Exhibitor's Corner: Exhibitors can submit company profiles/descriptions online for inclusion in the web listing of exhibitors. The profile/description must be 150 words or less and will be edited at the discretion of the AMS staff. Exhibitors can also generate badges for booth staff and booth guests. A link to Exhibitor's Corner is sent to the primary contact and Exhibitor Kit contact for the exhibiting company once the application is processed and accepted. If you did not receive this, please email [email protected].
The AMS Exhibit Program conforms to the rules and regulations of the International Association of Exhibitions and Event (IAEE) with one exception, noted below. AMS will designate Official Contractors to provide various services to the exhibitors. Such contractors will provide exhibit services, except supervision. The Exhibitor shall provide only the material and equipment he/she owns to be used in his exhibit space. All other items used in the booth are to be provided by the Official Contractors.
AMS has been following IAEE’s Guidelines for Display Rules and Regulations for many years. This includes regulations on such things as lighting, sound/music, storage of excess materials and height of booth structure/signage.
Meeting Room/Special Function Room requests at the 50th Conference on Broadcast Meteorology should be made via email ([email protected]).
The AMS attendee badge includes admission to the Exhibit Hall. Non-registered guests of exhibitors should bring their invitations to the Exhibitor Check-In Desk to receive their guest pass. Guests are only allowed on the exhibit floor during show hours and must wear a badge at all times.
For more information, please contact Jenn Rosen, AMS Sr. Meetings & Exhibits Manager (tel: 617-226-3972; e-mail: [email protected]).
Exhibitors at the AMS 50th Conference on Broadcast Meteorology have invested and committed their support to this industry. They have planned for several months or more to bring the Attendees the experience they seek and deserve. Suit-casing refers to those companies or persons who attend the Meeting and “work the aisles” from their suitcase (briefcase) and solicit business in the aisles, conference areas or hotels.
Suit-casing Policy: Only contracted Exhibitors are permitted to promote their products, services or company at the Meeting. All company promotion and product sampling must occur within the contracted booth space. This includes, but is not limited to handing out flyers, approaching Exhibitor booths to sell products, and leaving and/or distributing product information in public spaces and show floor aisles. Exhibitors found doing so will be sent back to their booth space and materials left will be confiscated and disposed of properly. Attendees will be asked to leave the show and forfeit their badge. Additional penalties may apply. Any “suit-casers” observed by either attendees and/or exhibitors should be reported to the Show Management immediately.